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TOCICO Certification Maintenance
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HOW TO ADD YOUR CERTIFICATION MAINTENANCE POINTS TO YOUR MEMBER PROFILE

It is one point per hour for each presentation (or instruction, etc).  So, for example, if the instruction/presentation time is 1 hour, you receive 1 point.  If the instruction/presentation time is 4 hours, you receive 4 points, etc. You can add these points in yourself for your CEUs on your member profile.  Please follow the directions below:

  1. Login to your profile at www.tocico.org.
  2. Once logged in, look under the My Profile menu on the right.  Look for Manage Profile (should be second option down).  Click on manage profile.
  3. Once on the Manage Profile page, scroll down to the heading called Content & Features.  Under that heading, there should be a link called Professional Development. Click that link.
  4. You will be taken to a page with your current certifications.  At the bottom of the page, click on Add Entry. 
  5. A window will pop-up asking "Is this journal entry for a specific Certificate/Program?"  Click Yes.
  6. Choose Certification Maintenance – Additional Certifications.  Points expire in 5 years from the date they were received.  So, for example, you would enter in the date of your presentation/instruction, and then the expiration for the points would be five years from that date.  Please fill in all of the fields except the Score field.  That field does not apply and is optional.

Please do this for each presentation or instruction that you have.  Do not combine the points in total for multiple instructions or presentations.  If you have any questions, please contact Marcia Hutchinson at marcia@tocico.org.


1.1     Certification Maintenance Process

 

TOCICO Certification Maintenance:      Point System

As a TOCICO Certified Member – you are required to maintain your Certification by remaining up to date with the TOC knowledge for each area of certified expertise.

There are a number of activities and mechanisms by which you may choose to accumulate POINTS that contribute to a final overall score during a five year maintenance cycle.

You are required to accumulate greater than 75 points (for a Certification in one Application Track/Area and 15 additional points for each additional Certification in another Application Track/Area) over the five year maintenance period – starting with your Certification anniversary date (in case of multiple Certifications, the date of the first Certification counts).

Certification statuses:

  • Not certified
  • Certification active (maintenance in good standing)
  • Certification on hold (during the grace period
  • Certification expired (requires re-certification)
  • Certification suspended (following a breach of the code of ethics; requires resolving the code of ethics issue and re-certification)

Process for updating individual certification status:

  • The member’s profile on the website indicates the certification expiration date; an email is sent to the member 6 months prior to expiration, additional reminders are sent out 3 months, 1 month and 10 days prior to the expiration date
  • Automatic credits are added to member’s data set upon completion of the event (so that the member can always view his status)
  • If automatic credits are sufficient to maintain certification, this is indicated to the member (in his profile and by email, including the expiration date) and the member does not need to submit a request for maintenance
  • Member submits requests for maintenance points through the website (member can do so at any time during the five year period)
  • All evidence should be given in electronic forms or by uploading PDFs
  • Upon completion of data capture, the member is presented with an automatic confirmation of items received and recalculation of the preliminary total points
  • Within 10 working days of submitting a maintenance point request TOCICO performs a check of the information provided (process to be defined by Certification Maintenance Committee)
  • Once a member has passed the required points threshold for certification maintenance, the system provides the member with a confirmation of the extension of the certification maintenance
  • If a member fails to submit sufficient maintenance points request on the expiration date, the certification status is automatically set to "certification on hold” and the member has a grace period of 10 working days to submit the maintenance request
  • If the member does not submit sufficient maintenance points request within the grace period, the status changes to "certification expired”

 

1.2     Schedule of Points

 

I.  Participation in Continuing Education (CE)
(Must relate directly to TOC to qualify)

Item

Evidence required

Points earned

Conference, seminar, workshop, or webinar (including TOCICO International Conference and regional conferences) offered by TOCICO

Automatic credit

1 point per full hour of instruction

Conference, seminar, workshop, or webinar offered by third party

Continuing education credit form

1 point per full hour of instruction

Course offered by a degree-granting institution with TOC content

Continuing education credit form

1 point per full hour of instruction

Individual TOCICO Application exams

 

10 points per exam passed

Continuing education courses (graded)

Continuing education credit form

3 points per credit hour/continuing education unit

 

II.  Instruction, Presentations, Publications, Translation and Educational Development

(Must relate directly to TOC applications to qualify) – Maximum 60 points

Item

Evidence required

Points earned

Instruction or presentation

Automatic if organized by TOCICO; Instruction and presentation credit form

2 points per full hour of instruction

Instruction at degree granting institution or within continuing education program

Instructions and presentation credit form

3 points per full hour of instruction

Published article or contribution, published book up to 100 pages (author, translator, editor)

Automatic if published by TOCICO; Publication credit form

5 points per book, article or contribution

Published original research (paper, article, contribution; author, translator, editor)

Automatic if published by TOCICO; Publication credit form

10 points per publication

Published book more than 100 pages (author, translator, editor)

Automatic if published by TOCICO; Publication credit form

30 points per book

 

III.  Service to the TOC Community at large

Item

Evidence required

Points earned

TOCICO Officer

Automatic credit

5 points per year of service

TOCICO Member of the Board

Automatic credit

4 points per year of service

TOCICO Committee chair

Automatic credit

4 points per year of service

TOCICO Committee member

Automatic credit

2 points per year of service

 

IV.  Professional Membership (PM)

Item

Evidence required

Points earned

TOCICO Membership in good standing (CONDITIO SINE QUA NON)

Automatic credit

6 points per year (.5 per month)

Membership in good standing in other professional organization directly related to TOC applications / training / management

Automatic credit or Membership credit form

1 point per year

 

V.  Application and Implementation

Item

Evidence required

Points earned

Active TOC professional (continuous TOC-related work)

Professional credit form

6 points per year (.5 per month)

Active TOC consultant or TOC professional with one-time TOC-related intervention

Consultant credit form

3 points per implementation (active role required)

 


1.3     Formats for CEU Credit Submissions

Please include the following documentation when submitting your request for approval of CEU credits.

Remit all documents needed to marcia@tocico.org

Items for Continuing Education Credit:

  • Title of education etc.
  • Type (open instruction or training, company/closed instruction or training, distance education, webinar, conference, seminar, course at degree granting institution, other-specify)
  • Date(s) and schedule
  • Total number of full hours of instruction
  • Location/Venue
  • Name of and contact details of organizing body
  • Upload or link: Syllabus, program, or topics covered
  • Upload: Transcript, certificate of completion

Items for Instruction and Presentation Credit:

  • Title of instruction, presentation etc.
  • Type (open instruction or training, company/closed instruction or training, distance education, webinar, conference presentation, other-specify)
  • Name and contact details of instructor(s), incl. TOCICO membership ID
  • Date(s) and schedule
  • Total number of full hours of instruction
  • Location/Venue
  • Name of and contact details of organizing body
  • Language
  • Number of participants
  • Syllabus, program, or topics covered
  • Source of training material (own development, TOCICO, GS, other-specify)

Items for Publication Credit:

  • Title of publication
  • Type (article, contribution, original research, book, other-specify)
  • Role (author, editor, translator, other-specify)
  • Single (yes/no, if no give names of others)
  • For books: ISBN, date published
  • For all other publications: Citation according to APA
  • Language

Items for Membership Credit:

  • Name of professional organization
  • Internet address
  • Type of membership (specify)
  • Membership ID
  • Member from-to

Items for Professional Credit:

  • Name and contact details of employer
  • Job title
  • Description of TOC-related work (application, process, results, measurements)
  • Upload: Certification of above by employer (scan)

Items for Consultant Credit (per implementation)

  • Name and contact details of client (may be anonymous)
  • Name and contact details of consulting firm/organization
  • Name and contact details of other participating TOC expert (mandatory if client is anonymous)
  • Role within implementation
  • Description of TOC implementation (application, process, results, measurements)
  • Upload: Certification of above by consulting firm or client/TOC expert (scan)